Search with Quick Search

The Quick Search field allows you to specify a global search query to locate assets found in all volumes displayed in the Navigator.

To create a global quick search:

• Type a search string in the Quick Search field, and click Submit.

• Use quotes ( “ “ ) to include character spaces in your search string. For examples, see below. Solr Search offers many additional search string options, also listed below.

• Portal Marquee theme users have the option to filter their quick searching by selecting either File names only or Everywhere. Assets found are displayed in the Portal view and the Filters tab displays associated metadata and the number found.

To limit search results to a folder:

• Search for a term as described above.

• Use the Navigator Panel located under the search field to select a folder. The search results shown will be from the selected folder only (and its subfolders)

Search Query Examples

The following are examples of some search strings and corresponding search results:

Search Query	List of tokens returned
apple banana orange kiwi	apple banana orange kiwi
Apple "banana orange" kiwi	apple banana orange kiwi
apple"banana orange" kiwi	apple”banana orange” kiwi

Tips:

•	Use quotes ( “ “ ) to include character spaces in your search string.

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The Xinet Portal default Search Engine allows you to employ normal spaces or Japanese full-width spaces as token separators and to include a space in a token by encapsulating it in double-quotes ("), with the first double-quote being either preceded by a space or the first character in the search value.

•	Use upper and lower case in your search string to narrow your search results.

Note: If your results are not recognizing case sensitive words, your user configuration settings require updating by your Administrator.

Quick Search Query Options (Solr Only)

The following additional Quick Search query options are available for Solr. Found matches are sorted by relevance. The best match is listed at the top of the list.

Limit the Search to File or Directory Names

To limit your Quick search to file or directory names:

•	To refine your search results to file names only, select the File names only check box.

•	For Portal users using the Marquee theme, to find results from the Top Level, select Everywhere.

•	Alternatively, to search for a particular file name (“filename” in this example), use the following query: solr:dir:0 AND utf8name:(filename)

•	To search for a particular directory (“dirname” in this example), use the following query: solr:dir:1 AND utf8name:(dirname)

Search for Strings and Numbers

•	Specify strings and/or numbers to match the specified value in filenames, file attributes [Type and Kind/Creator filters], annotations, keyword metadata, and text content. Note, searching for Last modified and Created on filters is not supported.

For example, IDC15.

Note: By default, Xinet supports Solr stemming for filenames, strings, keyword metadata, and text content. Stemming is used to find index entries in the database containing the root form of a word. For example, if you type the word Stem, the Solr stemming algorithm may locate index entries such as Stemming, Stemmed, and Stem.

Search for an Exact Word or Phrase

By default:

•	Use double quotes (“) before and after a string to locate assets using the exact string specified. Spaces in the specified string are included in the search results. For example, “Foo Bar”

•	Without double quotes, the search results will include entries for any one of the words. In the above example, any entries containing either Foo or Bar.

•	If you experience different behavior, your administrator may have changed the configuration.

Search for Assets using Wildcard Matching

•	Use an asterisk (*) at the beginning, middle, or end of a search string to locate assets.

For example, Foo*Bar locates all assets using Foo + whatever + Bar.

Search for Assets using Boolean Operators

Use the OR, AND, or NOT operators to search for assets.

Tip: When typing a search term without using any operators, the OR operator is used by default.

•	Use OR to search for assets using one of the two specified words or both words.

For example, in my asset database I have the assets My House.jpg, John Smith.jpg, and Joanne Doe.jpg. Searching for the following, house OR Joanne, returns both MY House.jpg and Joanne Doe.jpg.

•	Use AND to search for assets using all of the specified words. AND is the default Boolean operator. The same results can be found by querying words only.

For example, searching for Joanne AND Doe returns the asset using both terms, Joanne Doe.jpg.

•	Use NOT to search for assets using the first specified term and not the second specified term

For example, Tree NOT Plant returns all assets using the term Tree and not using the term Plant.

Grouping Boolean Operators

Use a combination OR, AND, or NOT of Boolean operators to control the logic of your query.

For example, to search for Foo OR Doe AND Tree, returns assets that use Tree and either term Foo or Doe.

Exclude a Word from Your Search Query

•	Specify a term you are searching for, followed by a dash (-) before another term you want to exclude from the results

For example, Foo -Bar. This search query returns all assets using the term Foo except those using the term Bar in their filenames, file attributes, metadata, or text content.

Search for Assets that Must Contain a Word

•	Specify a term you are searching for, followed by the plus character (+) before another search term the assets must use.

For example, in my asset database I have three assets; My House.jpg, Joannes House.png, and Joanne Doe.jpg. Searching for the following, house +Joanne, returns JoannesHouse.png and Joanne Doe.jpg.

Sort the Specified Search Results by Specifying a Boost Factor

•	Specify a term you are looking for, followed by a second term and the caret character (^), then specify a boost factor (an integer) to display sorted search results. The higher the integer, the more relevant the term will be.

For example, in my asset database I have assets called Hickory Tree.jpg and Chicory Plant.jpg. Searching for Tree Plant ^2, displays Chicory Plant.jpg as the first asset listed in the display area followed by Hickory Tree.jpg since we have boosted the term Plant. Removing the boost factor value reverses the order displayed since Tree is the first search term in the query.

Search for a Word Within the Proximity of Another Word

•	Use the tilde character (~) between two words which you are searching for in a document and specify the number of words between them.

For example, to search for the word Xinet and Interchange within 10 words of each other in a document, use the search “Xinet Interchange”-10.

Search for Similar Terms Used by Assets

•	Use the tilde character (~) to display assets using a similar specified value.

For example, in my asset database, I have assets called Hickory Tree.jpg, Chicory Plant.jpg, and Joanne Doe.jpg. Searching for Hickory~ returns both Hickory Tree.jpg and Chicory Plant.jpg because both terms Hickory and Chicory are similar.

Tip:

A limited number of assets are displayed in the Portal view. To display the next page of your query results, scroll to the bottom of the display, and click the ‘>>” arrows to view the next page of assets. In this example you will notice assets in the Portal view are also highlighted in different colors. This is done by tagging your assets in the Finder. For more information, see To apply color labels to your assets:.

Search for Terms in Data Fields

In Quick Search, it is possible to perform Solr searches of particular data fields via search query parameters.

•	Prefix the query by the text "solr:" Then type the data field, followed by a colon, followed by the search term placed in parentheses or quotes. For example,

solr:Country:(USA)

solr:Byline:"Smith"

•	The data field can be a data field name defined in your database or a Solr field name. If using a data field name, it must be the actual database field name, not the label. For example,

solr:Iptc4xmpCore:CreatorContactInfo.CiAdrRegion:"Africa"

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The data field can also be a built-in Solr field name such as: annotations, annotationscomment, annotationsstamp, annotationstext, archived, comments, createdate, creator, dir, fileid, filter, fullpath, fullpath_sort, modifydate, online, parentfileid, parentfolder, parentpathids, pathid, textcontent, type, utf8name, utf8name_sort, volid.

For example,

solr:annotationstext:(Approved)

•	To search for metadata in the field “Object Name” for files only (not directories), use the following query: solr:dir:0 AND Object Name:(Steve)

Tip:	This feature requires some database architecture rules be followed. It is recommended that data field names use only alpha-numeric characters and not punctuation. In addition, their names must not overlap with the built-in Solr field names as listed above.