Reviewing the Data Fields Available in Your Environment

To Open the Data Fields Summary Tab:

•	On the Administration view, click Database > Data Fields > Summary.

The Data Fields Summary page is displayed.

Summary Information

The following information is displayed in the Data Fields > Summary view:

Data Field Set:

You can define what data field sets are displayed in the Summary view.

The following options are available:

•	All Displays all Data Fields, including locked fields and custom, nativeadmin-defined fields

•	Standard Built-in XMP fields that ship with Xinet

•	Custom Displays only custom, administrator-defined fields

•	Data Field Sets Customize your own field groups for display. For more information, see Establishing Data Field Sets.

Tip:	You can sort the table content by clicking on any column heading.

ID:

The ID is an assigned field number generated when a Data Field is created.

Name:

The Name of a data field is limited to a maximum of 64 characters. No spaces or special characters within the field name are permitted.

Label:

The Label is the string displayed for a data field.

Type:

The Data Fields Summary table tells you each field’s Type. The Type settings constrain the sort of information which can be entered in a field to ensure useful search results. The possible field types include:

•

Text

•

Integer

•	Floating Point

•

Date

•

Boolean

Facets

The Summary view shows whether fields are faceted. Facet ranges groups of assets together in ranges (buckets) in the Portal Filters tab and in the Refine Results tab in Pilot based on particular field values. Facet ranges only apply to Date and Numeric field types. Range faceting allows Portal and Pilot users to view search results grouped together rather than a long list of separate assets found. If the Data Field type is set to integer or float, you can specify if the facets displayed, in Portal Filters tab and Pilot Refine Results tab, as a value or range. If specified as a range the bucket size must be set. For more information see Adding an Integer Field and Adding a Floating Point Field.

Fulltext

The Summary view shows whether fields are Indexed and enabled for FullText, both which can produce faster search results using the default search engine (Not for Solr Search). For information about enabling Indexed and FullText searching, refer to Native Search.

Save XMP

The Summary view indicates whether or not data associated with a field is written as XMP into appropriate Adobe files.

For more information about the creation of custom XMP Data Fields within the Xinet namespace and how to custom namespaces, see the following topics: Deleting Data Fields and How Xinet Reads Data from Files.

Default Data Fields:

Xinet provides a number of pre-defined data fields. These pre-defined field names are marked with asterisks and cannot be deleted from the Summary view. Use these fields to produce a range of effects, including how Portal and Pilot presents images, what happens in print queues that utilize Xinet image replacement, Drag & Drop activities, FPO and High Resolution downloading, Collection downloads and the way Custom Image Order and Batch Image Order work.

For example, Asset Timer Data Fields include:

•	usage_end_date The date at which an asset is not longer available for use

•	usage_locked Indicating an asset can not be used

•	usage_start_date The earliest date at which an asset can be used

Asset Timer Data Fields

When you make these Data Fields available and editable by users, you establish those users as “Asset Timer Administrators,” with privileges to determine asset availability. You may use the Database, Data Fields, Edit Fields page to establish pop-up settings for the usage_end_date and usage_start_date Fields. You can also determine whether to save information from all three Fields as XMP packets and set local.js variables for each of them on that page. The settings you establish will determine the options the Asset Timer Administrators see in Image Info panels where they limit asset usage. Please refer to the Xinet Portal Administration Guide if you are interested in using Asset Timer in Xinet Portal sites. Image Replacement options for the queue provides information about engaging Asset Timer with Xinet image replacement queues, and Adding watermarks provides details about the watermarks that may be used in conjunction with Asset Timer.